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Technical Records Specialist 2, School of Nursing (4014)

Company: Idaho Division of Human Resources
Location: Pocatello
Posted on: May 3, 2021

Job Description:

Technical Records Specialist 2, School of Nursing (4014)Print (ApplyTechnical Records Specialist 2, School of Nursing (4014) Salary$16.00 HourlyLocationPocatello, IDJob TypeFull TimeDepartmentIdaho State UniversityJob Number08555Closing4/25/2021 11:59 PM MountainDescription Benefits Questions DescriptionProvides technical support for programs and organizational activities to convey information, determine compliance, and resolve difficult situations; uses expertise in the implementation and maintenance of technical program guidelines; perform related work.Under the direction of the Associate Dean and Director of the School of Nursing (SON), and in collaboration with all staff in the SON, the successful candidate will provide overall technical records support, manage all reports and records for all programs in nursing, manage all affiliation agreements supporting student placement, data collection and analysis, completion of required program internal and external reports, policy development and revision related to technical records management, connect and collect data related to alumni, serve on the evaluation committee, and assure SON, Kasiska Division of Health Sciences and university policies are followed related to records management, retrieval, and archiving. Example of DutiesIncumbents perform complex and difficult program support functions for multiple or highly specialized programs. Incumbents have the authority, knowledge, and judgment to devise solutions that fall outside existing policies and procedures. The work requires problem solving and negotiation skills with authority to act on decisions made. Incumbents serve as a program expert; and provide guidance and assistance regarding complex program rules and regulations to office staff and external customers. Due to the nature of the work, incumbents have frequent contact with internal and external customers, which requires good public relation skills. Incumbents function with considerable independence and exercise discretion in applying policies and procedures. The work requires extensive knowledge of department programs and objectives. Incumbents may supervise support staff or perform leadwork duties.The successful candidate will be tasked with the following:1 Develop, maintain, deliver and monitor a records policy system in the SON consistent with KDHS and university policies as well as State of Idaho Records Manual. 2 Maintain and manage all affiliation agreements with agencies supporting clinical placement of students enrolled in SON programs. 3 Serve to compile, manage and report data for the SON. 4 Compile data and complete required internal and external reports as required by the Idaho Board of Nursing [IBON] , American Association of Colleges of Nursing [AACN], College of Health [COH] Kasiska Division of Health Sciences [KDHS] School of Nursing [SON] and any other as directed by the Associate Dean and Director. 5 Assure SON, COH, KDHS, and university policies align and are followed related to records management, retrieval, archiving, and/or destruction. 6 Serve on the evaluation committee and work closely with the Chair to support data methods, analysis, and outcome evaluation. 7 Develop and implement a plan for data collection related to alumni. 8 Conduct inventory report on an annual basis. 9 Other duties as assigned.Minimum QualificationsPlease note that you must include your resume as part of your application and all materials provided will be considered part of the application process.Experience:monitoring record systems to identify and correct errorsinterpreting, explaining, and applying laws, regulations, and complex policies for multiple or highly specialized programsanalyzing information and researching a variety of sources to identify and resolve problems or issuesdealing with individuals from varying cultural and socio-economic backgrounds in stressful situationsentering and retrieving data using a computerized record systemcomposing and proofreading business correspondenceSupplemental InformationSome positions may require:Experience: conducting sensitive fact finding interviews; storing, retrieving and compiling information in a report format using database software; using spreadsheet software; reviewing/assessing health care claims; reviewing/assessing dental claims; working with sensitive or restricted data; operating word processing equipment and software at the rate of 40 wpm; creating mass mailings using mail merge functions; using presentation software such as Microsoft Publisher and Power Point; using knowledge of HIV medication on the job on a frequent or re-occurring bases; working in a call center environment.Some knowledge of: supervisory practices; data management; managed health care systems and principles; a correctional health care environment and associated principles and practices; medical terminology; mental health and substance use disorders programs and terminology; medical coding; financial record keeping.Good knowledge of: university academic and/or vocational program requirements and experience applying university policies and procedures to determine graduation requirements; the operations of a Motor Pool program; medical terminology/documents; sales & use tax and employer income tax withholding; controlled substance schedules, brand drug names; generic drug names, and other drugs with abuse potential.Fluency in one or more of the following: speaking, writing, reading both Spanish and English.Thank you for your interest in employment at Idaho State University!If you have questions about this position please contact us at:Email: : 208.282.4828To view all our available positions please visit us online at jobs.isu.edu (Idaho State University is an equal opportunity/affirmative action employer. We have an institution-wide commitment to inclusion and diversity and encourage all qualified individuals to apply. Veterans' preference.Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.ISU PUBLIC SAFETY JEANNE CLERY ANNUAL SECURITY AND FIRE SAFETY REPORTIdaho State University's Jeanne Clery report, federally required reporting, provides crime, arrest and fire statistics for the previous three years that occurred on campus, in certain off-campus buildings owned or controlled by Idaho State University; and on public property within, or immediately adjacent to and accessible from the campus. The report also includes institutional policies concerning campus security, such as policies about alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, personal practices, disciplinary procedures, fire safety and other matters. This report can be accessed on the following website: ISU Clery Report ((Download PDF reader)may not be applicable for temporary or seasonal positions.01 MQ1 - Please select the response the best describes how you have gained experience monitoring record systems to identify and correct errors.This experience is typically gained by at least one year of experience monitoring records systems, identifying problems and correcting errors in a professional setting.It is important that your resume clearly support your response to this question. Specifically, the resume should reflect your work experience and should include: position(s) held, dates of employment, as well as a brief description of responsibilities and duties performed. If your selections are not supported in your resume you may not receive a passing exam score and will be removed from consideration. Providing unsupported, inaccurate, or false responses may also limit your eligibility for future state employment. I have no experience performing these tasks.I have at least six months of full-time work experience performing these tasks.I have at least one year of full-time work experience performing these tasks.I have more than one year of full-time work experience where I was consulted by other workers to assist them in this task, or assigned by my supervisor to train new employees in this task.I have at least three years of full-time work experience performing these tasks.02 MQ2 - Please select the response the best describes how you have gained experience analyzing information and researching a variety of sources to identify and resolve problems or issues.This experience is typically gained by at least one year of professional experience performing extensive research and analysis of highly complex or technical material requiring in-depth program knowledge in order to determine if requirements were met and if they complied with established laws and/or policies. Research must have included contacting a variety of sources both inside and outside the organization to collect, obtain, and verify information and determine the appropriate course of action.It is important that your resume clearly support your response to this question. Specifically, the resume should reflect your work experience and should include: position(s) held, dates of employment, as well as a brief description of responsibilities and duties performed. If your selections are not supported in your resume you may not receive a passing exam score and will be removed from consideration. Providing unsupported, inaccurate, or false responses may also limit your eligibility for future state employment. I have no experience performing these tasks.I have at least six months of full-time work experience performing these tasks.I have at least one year of full-time work experience performing these tasks.I have more than one year of full-time work experience where I was consulted by other workers to assist them in this task, or assigned by my supervisor to train new employees in this task.I have at least three years of full-time work experience performing these tasks.03 MQ3 - Please select the response the best describes how you have gained experience interpreting, explaining, and applying laws, regulations, and complex policies for multiple or highly specialized programs.This experience is typically gained by at least one year of professional experience which frequently required interpreting and applying a variety of difficult rules, regulations, or policies to determine compliance or eligibility and explaining decisions to others. Decisions are complex and can affect the social or economic well being of others or will result in a service or action being denied.It is important that your resume clearly support your response to this question. Specifically, the resume should reflect your work experience and should include: position(s) held, dates of employment, as well as a brief description of responsibilities and duties performed. If your selections are not supported in your resume you may not receive a passing exam score and will be removed from consideration. Providing unsupported, inaccurate, or false responses may also limit your eligibility for future state employment. I have no experience performing these tasks.I have at least six months of full-time work experience performing these tasks.I have at least one year of full-time work experience performing these tasks.I have more than one year of full-time work experience where I was consulted by other workers to assist them in this task, or assigned by my supervisor to train new employees in this task.I have at least three years of full-time work experience performing these tasks.04 MQ4 - Please select the response the best describes how you have gained experience entering and retrieving data using a computerized record system.This experience is typically gained by at least 6 months of experience in a work setting where I was required to enter and retrieve data in a database records system or other computer records system.It is important that your resume clearly support your response to this question. Specifically, the resume should reflect your work experience and should include: position(s) held, dates of employment, as well as a brief description of responsibilities and duties performed. If your selections are not supported in your resume you may not receive a passing exam score and will be removed from consideration. Providing unsupported, inaccurate, or false responses may also limit your eligibility for future state employment. I have no experience performing these tasks.I have at least six months of full-time work experience performing these tasks.I have at least one year of full-time work experience performing these tasks.I have more than one year of full-time work experience where I was consulted by other workers to assist them in this task, or assigned by my supervisor to train new employees in this task.I have at least three years of full-time work experience performing these tasks.05 MQ5 - Please select the response the best describes how you have gained experience dealing with individuals from varying cultural and socioeconomic backgrounds in stressful situations.This experience is typically gained by at least one year of professional experience dealing with individuals from varying cultural and socioeconomic backgrounds in stressful situations which dealt with personal, sensitive, or confidential information such as eligibility requirements, health issues, or financial matters.It is important that your resume clearly support your response to this question. Specifically, the resume should reflect your work experience and should include: position(s) held, dates of employment, as well as a brief description of responsibilities and duties performed. If your selections are not supported in your resume you may not receive a passing exam score and will be removed from consideration. Providing unsupported, inaccurate, or false responses may also limit your eligibility for future state employment. I have no experience performing these tasks.I have at least six months of full-time work experience performing these tasks.I have at least one year of full-time work experience performing these tasks.I have more than one year of full-time work experience where I was consulted by other workers to assist them in this task, or assigned by my supervisor to train new employees in this task.I have at least three years of full-time work experience performing these tasks.06 Specialty Items - The following items (1-3) are common specialty items at Idaho State University for this classification. These specialty items are not required for all positions; to receive credit for your education/experience your resume MUST support your answer. Specifically, the resume should reflect your work experience and should include: position(s) held, dates of employment, as well as a brief description of responsibilities and duties performed. If your selections are not supported in your resume you may not receive a passing exam score and will be removed from consideration. Providing unsupported, inaccurate, or false responses may also limit your eligibility for future state employment.Please select the item(s) in which you have at least six (6) months of work experience performing the task as a regular part of your job; OR, you have obtained formal education/training equivalent to at least three (3) credit hours.(1) Reviewing/assessing health care claims, terminology(2) Reviewing/assessing dental claims, terminology(3) Financial record keepingNot having education or experience in these items will not disqualify you from positions that do not require these specialty items. (1) Reviewing/assessing health care claims, terminology(2) Reviewing/assessing dental claims, terminology(3) Financial record keepingI do not have work experience performing any of these tasks as a regular part of my job AND I have not obtained formal education/training in these areas as described.Required QuestionAgencyState of IdahoAddress304 North 8th Street Boise, Idaho, 83720Websiteverify your email addressVerify Email

Keywords: Idaho Division of Human Resources, Pocatello , Technical Records Specialist 2, School of Nursing (4014), Other , Pocatello, Idaho

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