Administrative Support Assistant

Company: Natural Resources Conservation Service
Location: Pocatello
Posted on: February 13, 2020

Job Description:

SummaryThis position is located in the Natural Resources Conservation Service(NRCS), U.S. Department of Agriculture (USDA), Pocatello, ID. The primary purpose of the position is to perform administrative support functions pertaining to correspondence management, budget, purchasing, human resources, timekeeping, travel, and related administrative areas for the State Area Office.ResponsibilitiesAssists in preparing the Area operating budget for the fiscal year and ensures compliance with agency and state budget requirements.Serves as Area purchase card holder, purchases supplies, equipment, and services within delegated authority using mandatory or open market sources, ensuring proper and timely documentation and reconciling.Serves as Area timekeeper in reviewing and verifying time and attendance; maintaining master files for area employees; and performing leave audits.Assists in preparing personnel action requests (SF-52s) and associated documentation for submission to the state office; ensures that all required documentation is submitted with the initial request.Manages and tracks the Area?s vehicle fleet by replacing or reassigning vehicles, monitoring and initiating maintenance requirements, repairs, and inspections; ensuring proper reporting and documentation requirements are met.Schedules meetings, prepares agendas, makes arrangements for meeting facilities and notifies participants of schedule changes; prepares materials to be used in presentations or training conducted by the supervisor and staff.Receives and reviews incoming correspondence, ensuring necessary background material is attached when sending forward. Responsible for maintain a suspense control system of items based on the needs and priorities of the office.Reviews outgoing correspondence for conformance with general policy, proper grammar and spelling, factual validity, typographical accuracy, and necessary attachments; prepares letters of routine nature without direction.Establishes, organizes, and maintains a filing system of official material and records; disposes material in accordance with prescribed procedures; maintains an inventory of technical material, which is provided upon request to field offices.Provides administrative guidance and training to area employees on agency operating procedures and requirements; the utilization of administrative systems; and, on computer applications, such as Microsoft Office programs.RequirementsConditions of EmploymentQualificationsSpecialized Experience for GS-05: To qualify for the GS-05 level, you must possess at least one year of specialized experience equivalent to the GS-04 level or higher in Federal service, or comparable experience not gained through Federal service. Specialized experience is defined as providing a variety of administrative and technical support relating to personnel, procurement, budget and/or general administrative management. Substitution of education in lieu of specialized experience for the GS-05 level: 4 years of education above high school level, leading to a Bachelor's degree; OR Combination of Education and Experience: A combination of education and experience, as described above, may be used to qualify for this position. This combination must have equipped you with the necessary knowledge and/or experience to successfully perform the duties of this position. Combinations of experience and education must total at least 100% as outlined in OPM Qualifications policy. Specialized Experience for GS-06: To qualify for the GS-06 level, you must possess at least one year of specialized experience equivalent to the GS-05 level or higher in Federal service, or comparable experience not gained through Federal service. Specialized experience is defined as providing a variety of administrative and technical support relating to personnel, procurement, budget and/or general administrative management; organizing travel and meeting arrangements for management officials and program staff. Specialized Experience for GS-07: To qualify for the GS-07 level, you must possess at least one year of specialized experience equivalent to the GS-06 level or higher in Federal service, or comparable experience not gained through Federal service. Specialized experience is defined as performing a variety of administrative support services in support of a business or program office, assisting in preparing operating budgets, making purchases of office supplies, equipment, vehicle and tracking expenditures, providing timekeeping services and reconciling time and attendance documents, making travel arrangements, and reviewing incoming and outgoing correspondence and other administrative documents. Note: There is no education substitution for the GS-06 or GS-07 level. Applicants must meet all qualifications and eligibility requirements by the closing date of the announcement including specialized experience and/or education, as defined above. For more information on the qualifications for this position, click here: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=Group-Standards Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.EducationYou must submit a copy of your college transcripts or a list of college courses with credit hours, dates completed, and grades received to verify all education requirements (i.e. substitution of education and/or basic education requirement). If a relevant course is not clearly qualifying (e.g. special topic, seminar, research, thesis, obscure or misleading course title, etc.), please submit an official course syllabi and/or detailed course description from the university/college for that particular course to ensure you are properly evaluated. Please note that qualifications determinations are based solely on the information submitted for each particular vacancy announcement. You must document all requirements on every vacancy; we cannot use previous determinations as a basis for rating. All required information must be received by the closing date of this announcement, and non-submission of all required documents/documentation will result in non-consideration. Unofficial transcripts will be accepted. This information must be received by the closing date of this announcement. Non-submission of these documents will result in non-consideration. Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Applicants must, therefore, only report attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. Applicants can verify accreditation via this link. All education claimed by applicants will be verified accordingly. Important: If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. Click on this link for more information.Additional InformationCareer Transition Assistance Plan (CTAP), Reemployment Priority List (RPL), or Interagency Career Transition Assistance Plan (ICTAP): Visit the OPM website for information on how to apply as a CTAP, RPL, or ICTAP eligible. To exercise selection priority for this vacancy, CTAP/RPL/ICTAP candidates must meet the basic eligibility requirements and all selective factors. CTAP/ICTAP candidates must be rated and determined to be well qualified (or above) based on an evaluation of the competencies listed in the How You Will Be Evaluated section. When assessed through a score-based category rating method, CTAP/ICTAP applicants must receive a rating of at least 85 out of a possible 100. Recruitment and/or relocation incentives may be authorized. If you are selected for a position with further promotion potential, you will be placed under a career development plan, and may be non-competitively promoted if you successfully complete the requirements and if recommended by management. However, promotion is neither implied nor guaranteed. This position is eligible for telework within the local commuting area of the position and other flexible work arrangements. Employee participation is at the discretion of the supervisor. Physical Demands: The work is primarily sedentary; there is some walking, bending, standing, and carrying of light items. Work Environment: The work environment involves the normal risks and discomforts of an office. PLEASE NOTE: In the interest of filling these positions as efficiently as possible, we are requiring the following: If called for an interview, applicants must be available to interview within 3 business days of being contacted. If a tentative job offer is extended, selectee will have 2 business days in which to accept or decline. It is the policy of the Government not to deny employment simply because an individual has been unemployed or has had financial difficulties that have arisen through no fault of the individual. See more information at: http://www.chcoc.gov/transmittals/TransmittalDetails.aspx?TransmittalID=6465 Promotion Potential: If you are selected for a position with further promotion potential, you will be placed under a career development plan, and may be non-competitively promoted if you successfully complete the requirements and if recommended by management. However, promotion is neither implied nor guaranteed.

Keywords: Natural Resources Conservation Service, Pocatello , Administrative Support Assistant, Administration, Clerical , Pocatello, Idaho